How to Delete a Teamspace in Notion: A Complete Walkthrough 2025
How to Delete a Teamspace in Notion: A Complete Walkthrough 2025
This comprehensive guide explains how to delete or archive a teamspace in Notion, addressing common challenges and offering best practices for effective workspace management.
Managing teamspaces in Notion is essential for maintaining an organized and efficient workspace. However, as projects evolve and teams restructure, some teamspaces may become obsolete or clutter your workspace.
Understanding how to effectively manage and delete these teamspaces ensures that your Notion environment remains clean and focused on current priorities.
By the end of this guide, you'll be equipped with the knowledge to efficiently step-by-step instructions on how to delete or archive a teamspace.
Step-by-Step: Deleting/Archiving a Teamspace
To archive a teamspace in Notion, follow these clear and actionable steps:
Sign in to your Notion account if you haven’t already.
Navigate to Teamspace Settings
In the left sidebar, locate and click on Settings.
Select the Teamspaces tab from the dropdown menu to view all your teamspaces.
Archive the Teamspace
Find the teamspace you wish to archive from the list.
Click the (•••) three dots icon next to the teamspace name.
From the options that appear, select Archive teamspace.
Confirm your action (type the teamspace name to confirm) in the prompt to proceed with archiving.
Verify Successful Archiving
Return to the Teamspaces section under Settings.
Click on the Archived filter to view all archived teamspaces.
Ensure that the recently archived teamspace appears in this list, confirming the action was successful.
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Additional Tips:
Restoring an Archived Teamspace:
If you need to access the archived teamspace later and click the Archived filter, click the three dot icon (•••) next to the teamspace, and select Restore teamspace.
Access Rights:
Only workspace or teamspace owners have the permissions to archive a teamspace. Ensure you have the necessary rights before attempting to archive.
Impact of Archiving:
Archiving a teamspace removes it from your active view but retains all its content for future reference or restoration.
Unable to Delete a Teamspace? Here’s How to Fix It
Default Teamspace: Notion does not allow the deletion of the default teamspace to maintain essential workspace functions.
Permission Issues: Only workspace or teamspace owners have the authority to delete a teamspace. If you lack the necessary permissions, the delete option won’t be available.
Active Members or Content: Teamspaces with active users or ongoing projects may have restrictions to prevent accidental data loss.
Step-by-Step: Leaving a Teamspace
Do not want to archive your teamspace? You simply want to leave the teamspace so it doesn’t appear on your Notion. Here are the steps to do this,
Access Settings:
Open Notion and navigate to the left sidebar.
Click on Settings.
Select Teamspaces:
In the settings menu, choose the Teamspaces tab.
Browse the list to find the teamspace you wish to leave.
Leave the Teamspace:
Click the three dot icon (•••) next to the desired teamspace.
Select “Leave teamspace” from the dropdown menu.
Confirm your decision when prompted.
Understand the Impact
Access Removal: You will no longer have access to the teamspace’s content and resources.
Ownership Considerations: If you were an owner, ensure that ownership is transferred to another member to maintain teamspace functionality.
Team Dynamics: You leaving won’t affect other members’ access or the overall ownership structure, provided ownership roles are properly managed.
Rejoining the Teamspace:
Invitation Required: To rejoin, you must receive a new invitation from a current teamspace owner.
Access Restoration: Upon acceptance, you regain access to all teamspace content and can collaborate as before.
Maintain Communication: Inform team leaders or members if you plan to rejoin to ensure a smooth reintegration.
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Additional Tips:
Notify Your Team: Before leaving, inform your team to avoid any disruptions in workflow.
Backup Important Data: Ensure you have copies of any personal work or important information before exiting.
Review Permissions: If you have administrative roles, double-check that all permissions and responsibilities are appropriately reassigned.
How to Manage Default Teamspaces
Default teamspaces in Notion are the primary spaces that new members automatically join upon being added to the workspace.
How to Create a New Default Teamspace?
Access Settings: Click on Settings in the left sidebar.
Navigate to Teamspaces: Select the Teamspaces tab.
Add a Teamspace: Click on New Teamspace and enter the desired name.
Set as Default: When creating, select the Permissions option to Default.
Finalize Creation: Click Create Teamspace to establish it as the new default.
How to Change the Default Teamspace?
Go to Settings > Teamspaces
Locate the teamspace you wish to make default.
Under the Access column select the Default option
FAQs
Why can't I delete a teamspace in Notion?
You cannot delete/archive a teamspace if the owner has restricted this option or if it's a default teamspace.
Why can't I leave a teamspace in Notion?
You cannot leave a teamspace if the owner has restricted this option or if it's a default teamspace.
How can I remove members from a Notion teamspace?
You can remove members by going to 'Settings & Members', selecting 'Members', finding the member, and clicking 'Remove from workspace'.
Where are archived teamspaces stored?
Archived teamspaces can be found in the Archived filter under the Teamspaces tab in Notion settings.
Can I delete a default teamspace?
No, default teamspaces cannot be deleted directly; they can only be archived.
What happens when I archive a teamspace?
Archiving a teamspace removes it from the active view but retains access to its content in the archived section.
How do I check if a teamspace is archived?
To check, go to 'Settings & Members', select 'Teamspaces', and look under the Archived filter.
Can any user delete a teamspace?
Only the owner of the teamspace can delete it; other members cannot.
What should I do if I can’t access a teamspace?
If you can't access a teamspace, verify if you are a member or contact the workspace owner for access.
How can I manage permissions for teamspaces?
Permissions can be managed in the Teamspaces settings under “Settings” by adjusting member roles and access levels.
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