Top 10 Notion Form Builders: Integrate Seamlessly with Notion Databases
Top 10 Notion Form Builders: Integrate Seamlessly with Notion Databases
Notion is the best tool for note-taking, but it does not have built-in forms. There's a variety of no-code tools that allow us to create beautiful forms to send responses straight to Notion databases. These tools are designed to be easy to use, allowing you to customize your forms to suit your needs. You can effortlessly embed your forms into any Notion page, use app integrations and conditional logic, and ensure that your data stays up-to-date in real time. With features like form protection, you can keep your data secure too. In this article, we have talked about 10 tools that help you collect tens of thousands of submissions across dozens of forms with flexibility and security.
Notion is a popular platform for task management, note-taking, and project collaboration, but it does not have built-in forms. Luckily, there are several no-code form builder tools that integrate seamlessly with Notion and help you gather data. Whether you want to make a feedback form, a sign-up form, or a survey, form builder tools offer the most straightforward approach. They provide drag-and-drop functionality for adding questions, multiple form fields, and various customization options for colors and structures.
These tools are designed to be easy to use, allowing you to customize your forms to suit your needs. You can effortlessly embed your forms into any Notion page, use app integrations and conditional logic, and ensure that your data stays up-to-date in real-time. With features like form protection, you can keep your data secure too.
If you're running a business, one thing is for sure — at some point, you'll need an online form. With so many online form builders to choose from, it's hard to select the one that perfectly suits your use case. So, I tested and reviewed the best Notion form builders covering pricing, features, and more, that will help you collect tens of thousands of submissions with flexibility and security. Let’s dive in!
NotionApps for creating form-based responsive apps
Noteforms for building a form from a template
Fillout for building a form with AI
Tally for advanced features at no cost
Notion Sparkles for building a form on top of an existing workflow
FormToNotion for connecting Google forms to Notion
Paperform for creating order forms with integrated payment options
Notion Forms by Simple.ink for collaborating with the entire team in one plan
Commotion for easy and quick setup
Responsly for powerful survey builders
Features that made us select these tools
After signing up for various tools and creating sample forms using templates, I evaluated them based on the following criteria:
1) No-code. All the form builder tools selected are designed to be user-friendly, allowing you to create and customize forms without the need for coding skills. This ensures that users of all technical backgrounds can easily manage and modify their forms.
2) Integration. These form builder tools seamlessly integrate with Notion, allowing you to effortlessly embed your forms into any Notion page. The integration ensures a smooth workflow, enabling you to collect data directly within your Notion workspace.
3) Security. Each form builder tool prioritizes data security, offering features to keep your data secure. Protect your form with a password and/or a captcha, ensuring that only authorized individuals can access and submit data securely.
4) Customization. The form builder tools provide extensive customization options, allowing you to choose colors and fonts for your form or select from available themes. This ensures that your forms align with your branding and design preferences.
Quick comparison and deep-dive
Tool Name
Best For
Standout Features
Pricing
NotionApps
Form-based responsive apps
User-specific data for increased security; mobile-optimized forms
Free plan available;
Paid plan starts from $25/mo
Noteforms
Starting from a template
Built-in form analytics; Notifications on new form submissions
Free plan available;
Paid plan starts from $20/mo
Fiilout
Building a form with AI
Extremely versatile; payment forms available via Stripe integration
Free plan available;
Paid plan starts from $15/mo
Tally
Advanced features
Pre-populate fields; close forms on a scheduled date or response limit
Free plan available;
Paid plan starts from $29/mo
Notion Sparkles
Building on top of existing workflow
Advanced code customization available; custom validation to filter submissions
Free during Beta
FormToNotion
Collecting Google form responses in Notion
Google form responses reach Notion, faster than Zapier; add validations
Paid plan from $5/mo with 30days return policy
Paperform
Creating order forms
Great design out-of-the-box; connects with Google's and Facebook's analytics tools
14days free trial;
Paid plan starts from $24/mo
Notion Forms by Simple.ink
Faster iterations all without leaving Notion
Set it up in under 10 seconds; no ‘per seat’ subscription
Free plan available;
Paid plan starts from $15/mo
Commotion
Unlimited submissions+workspaces for free
Easy configuration of form questions anytime; send customized email to respondents
Free plan available;
Paid plan starts from $15/mo
Responsly
Beautifully crafted survey builders
AI automatically generates surveys and forms from Notion databases; responsive forms
Free plan available;
Paid plan starts from $49/mo
NotionApps
NotionApps allows you to build form-based apps to add and update data on your Notion databases without coding. NotionApps is more of an app builder than a form platform, which explains its extra powers. Unlike other tools on this list, you can add multiple types of screens to each app you build. Then, inside each of these, you can drag and drop customizable components both for gathering and displaying data.
Configure once, reuse endlessly. You can keep improving these screens over time. There are many advanced customizations available such as sorting or filtering, barcode scanner, screen actions, and in-app filtering. NotionApps is much more modular than other options in this list, meaning you can add or remove components and permissions as your needs evolve.
Adding a new screen to your NotionApp is a simple process that allows you to customize the look and functionality of your app. The new pages reflect on Notion immediately. The "Add New Item" screen type in NotionApps allows you to create screens that enable users to add items or pages directly to your Notion databases from within your app. This screen is useful for adding new items or if you want to create a simple feedback form on NotionApps.
The "Update Items" screen type in NotionApps allows you to create screens that enable users to update items or pages directly within your app. By customizing the "Update Items" screen with the relevant components, you provide users with a streamlined interface to view and modify the data in your Notion databases.
Pros:
Configure users (email addresses) who can log in to the app.
The edits are auto-synced.
Cons:
No multi-step forms
Top Features
Cross-platform
User-specific data
Enable login
Custom domain
Use Cases
Client portals
Member portals
Student portals
Partner apps
Bug trackers
Field apps
Pricing
Free
Paid plan from $25/mo
NoteForms
Need help with form builder's block or dreading the blank (form) page? NoteForms is your best starting point. With a vast template library and a wide selection of field types—from basic text and dates to ratings, signatures, and file uploads—getting started is easy.
With NoteForms, users have the ability to fully customize the appearance of their forms to match their brand and aesthetic. This includes customizing colors, themes, text, and images. And if that still doesn't meet expectations, click on the CSS editor and code all you want. Additionally, NotionForms allows users to preview their forms before publishing them, so they can see exactly how their forms will look and make any necessary changes. This ensures that their forms will be professional and effective at collecting the information they need.
Users can add logic to their forms, controlling the behavior of fields based on the values of other fields. For example, a field can be shown or hidden depending on another field's value, making forms dynamic and interactive.
Features like multipage forms, editable submissions, validation rules, notifications, and built-in analytics make the user experience smooth and efficient. For added security, protect your forms with passwords and captchas. NoteForms makes creating professional, customized forms effortless and effective.
Pros:
Custom CSS and JavaScript for full control over the layout
Receive notifications on new form submissions
Cons:
Minimal customization options and features in the free plan
Top Features
File uploads
Notifications
Analytics
Code customization
Use Cases
Photography forms
Marketing forms
Feedback forms
Online order forms
Wedding forms
Event registration forms
Pricing
Free
Paid plan from $20/mo
Fillout
Looking for a quicker way to create traditional forms? Take the artificially intelligent shortcut with Fillout. With its generous free plan and extensive integrations, Fillout streamlines the form-building process, saving you time and effort. Fillout allows users to create forms, surveys, and quizzes with 40+ customizable question types and advanced features like payment acceptance, conditional logic, and multi-page layouts.
Starting a new form with AI is effortless: choose a prompt, drop a URL, or upload a PDF. The engine styles the form based on your chosen image, and with a click, AI generates on-point questions with correct types and basic settings—just mark the required ones. Need more questions? Click the magic stars icon, enter a prompt, and watch them appear.
Designing a good-looking form is a breeze beyond the AI features, with controls that balance simplicity and power. Edit typography, colors, and layout easily. The interface provides colorful buttons to distinguish question types, guiding your actions on each screen.
After editing, polish your form with customizable cover and ending pages for a better user experience. For transactions, seamlessly add a payment page.
Pros:
Extremely versatile
Payment forms available via Stripe integration
Cons:
Good security standards but doesn't have any certifications
Top Features
Scheduling
Accept payments
Enable login
Conditional logic
Use Cases
RSVP forms
Sign up sheets
Bug report forms
Job Application forms
Daily work report
Testimonial forms
Pricing
Free
Paid plan from $15/mo
Tally
Tally is a new type of form builder that works like a text document (similar to tools like Notion), so you don’t need any coding knowledge. You can just start typing and insert any type of block by using shortcuts. Everything is bundled in one simple command, which makes the form-building intuitive and user-friendly. There is no delay in generating a preview of your form — you’re directly adding content blocks to it, so the changes are instant.
Tally’s forever-free plan lets you create as many forms as you need. You’re not limited to any monthly submission or question caps. Their file uploads have a 10MB file size limit. But unless you need team tools, like workspaces, team member invites, and Tally branding removal (this requires a $29/mo Tally pro plan), you can create and share advanced, customized forms using their free plan.
Our free plan includes advanced features like conditional logic, a calculator, answer piping, randomized answers, and more. You can accept payments with Stripe (our free plan carries a 5% commission)
Match your form to your brand by uploading a cover and a logo. You can change the form design by adjusting text font, background, and button color, and picking an accent color for links, selected options, and focused inputs. You can also highlight individual text and change its styling, add a URL, or set a highlight color to make it stand out.
Pros:
Laser-fast customer support
99% of advanced features are free
Cons:
It can be slow for large, complex forms
Top Features
Advanced customizations
reCAPTCHA
Accept payments
Email notifications
Use Cases
Registration forms
Lead generation forms
Contact forms
Job Application forms
Online quizzes
Testimonial forms
Pricing
Free
Paid plan from $15/mo
Notion Sparkles
Whether it's headless forms, custom rules, spam protection, or file attachments, SparkleForms has you covered. They aim to make data collection radically simpler to suit your existing tools and workflows. Notion Sparkles can work with all your existing HTML forms, or with your preferred frontend framework just as seamlessly, saving you time.
One of the standout features of SparkleForms is its custom validation capabilities. With SparkleForms, you no longer have to worry about cluttering your Notion tables with unusable data. The platform takes care of the manual work by filtering out submissions that do not match your specified criteria.
You can enjoy unlimited submissions without worrying about submission-based pricing. During its beta phase, Notion Sparkles is offering a flat fee pricing model. This makes it an affordable and cost-effective solution for businesses of all sizes.
SparkleForms puts you in control of your data. You can configure data retention and deletion policies to align with your privacy requirements. The platform only stores data when necessary, such as for enhancing submissions with additional features like handling huge file uploads.
Speaking of file uploads, Notion Sparkles goes the extra mile by seamlessly handling file attachments. While the Notion API does not yet support file uploads, SparkleForms can store files in its cloud and make them available in your Notion tables.
Pros:
Suits your preferred frontend framework and existing workflows
Custom validation
Cons:
Limited features as still in the beta phase
Top Features
Custom validation
Trigger custom actions
Spam filters
File uploads
Use Cases
Registration forms
Surveys
Polls
Ideas collection
Waiting lists
Testimonial forms
Pricing
Free during Beta
FormToNotion
Collecting and managing data from Google Forms and transferring it to Notion has often been a slow and expensive process. However, with the introduction of FormtoNotion Add-on, this is no longer the case. FormtoNotion is the fastest and most cost-effective solution for connecting Google Forms to Notion.
FormtoNotion prides itself on being faster than Zapier and other platforms, ensuring your Google Form responses swiftly land in your Notion table without delays. Moreover, you don't need to sign up for any additional services other than Google Forms and Notion. This means you can focus on building your Google Form and seamlessly connect it to your desired Notion table without any hassle.
So, how does FormtoNotion work? The process is straightforward and requires no coding. First, you need to prepare your Notion database and build your Google Form. Then, you can install and connect FormtoNotion, which will enable the transfer of responses from Google Forms to your Notion tables. You can easily map questions from your Google Form to specific columns in your Notion table, ensuring that the data is organized exactly as you need it.
No data is stored on FormtoNotion servers; it remains with Google and Notion, ensuring the highest level of data protection. Additionally, you have complete control over your data and can easily disconnect and remove permissions at any time.
There is no free plan, but before committing you can test the connection by sending a sample response through your form. This lets you see how the data will appear in your Notion table.
Pros:
Google form responses reach Notion faster than Zapier
Suitable for massive forms as integrated with Google forms
Cons:
No free plan/trial
Top Features
Affordable & no limits
Simple & beautiful
No multiple signups
Fast & safe
Use Cases
RSVP forms
Business Enquiry forms
Log personal expenses
Polls
Online quizzes
Testimonial forms
Pricing
Paid plan from $5/mo
Paperform
Paperform is a form-building platform that offers a beautiful, clean, and sleek interface for creating and managing forms. One of the most attractive possibilities with Paperform is its ability to create forms specifically designed for taking orders and making sales.
When creating a form in Paperform, you can easily add a Products section where you can input details about the items you're selling. This includes the name, SKU, image, price, minimum and maximum quantities, as well as the total available stock. To save time, you can even import your product list as a CSV file. Additionally, Paperform integrates seamlessly with popular payment platforms like Stripe, Braintree, PayPal Business, and Square, making it easy to process transactions.
If you're already familiar with Notion, you'll feel right at home with Paperform's no-code form builder. You can use slash commands to add various content types such as images, videos, questions, headings, and page breaks. Quick Integrations allow you to pull information from Notion pages, automatically creating questions and sharing complex data in seconds. The form-building experience in Paperform is designed to be intuitive and user-friendly, allowing you to tap anywhere and start typing, highlight text to transform and align it, and easily drag and duplicate question blocks.
If you're looking for a head start in creating your form, Paperform offers a Templates Directory with over 500+ designer-made templates.
Pros:
Great design out-of-the-box
Connects with Google's and Facebook's analytics tools
Cons:
Interface takes some getting used to
Top Features
Scheduling
Integrations
Custom link
Intuitive editor
Use Cases
Payment forms
Web forms
Landing page forms
Subscription forms
Online quizzes
Agreement` forms
Pricing
14 days free trial
Paid plan from $24/mo
Notion Forms by Simple.ink
Notion Forms by Simple.ink is a powerful tool that allows you to embed, edit, and collect answers all within Notion. With Notion Forms, you can set up your forms in seconds, saving you valuable time and allowing you to iterate faster. It is designed to be user-friendly, catering to both beginners and tech-savvy individuals.
To create a Notion form, simply go to a Notion page, type "/database" and press enter. The form submissions will be collected in a Notion table, making it easy to organize and manage your data. In the Simple.ink dashboard, you can make the connection between your Notion form and their systems in just a minute or so, with no coding required. Once connected, you can simply type "/embed" and copy the provided link to embed your Notion forms on your page.
One of the standout features of Simple Notion Forms is that everything can be done within the Notion app. Once you've set up your forms, all form submissions appear in your Notion, making it easy to access and manage your data. Additionally, you have the flexibility to edit the form directly from your Notion.
When building your Notion forms, you have control over which pages they have access to. This ensures that your data remains secure and private. Unlike other form solutions that limit the number of submissions or forms, Notion Forms offers a free plan that eliminates these restrictions.
Collaboration is built-in with Notion Forms. You can easily share access to form answers and form settings with your teammates. The best part is that they don't charge "per seat" subscriptions, so one subscription covers your entire team's usage of their forms.
Pros:
Faster iterations all without leaving Notion
Unlimited forms and no ‘per-seat’ subscription
Cons:
Minimal features in the free plan
Top Features
Responsive forms
File uploads
Collaboration
Easy & safe
Use Cases
Marketing forms
Student Feedback forms
Feature request forms
Subscription forms
Job Application forms
Surveys
Pricing
Free plan available
Paid plan from $15/mo
Commotion
Commotion is a hassle-free form builder designed specifically for Notion users.
To get started with Commotion, all you need to do is set up a Notion database in your workspace. Once you've done that, you can head over to Commotion and connect it to your Notion account. Commotion will automatically generate a form based on the columns in your Notion database. You can then edit and customize the form to your liking before embedding it into any Notion page.
One of the key advantages of Commotion is its unlimited form-creation capability. You can connect as many Notion workspaces as you like and generate an unlimited number of forms from your Notion databases. This flexibility allows you to collect responses from various sources and manage them all within Notion.
With Commotion's Pro features, you can do more. You can add form pagination to split long forms into multiple screens, send custom emails to users after they submit a form, and personalize these emails with response data. Password protection is also available, ensuring only authorized individuals can fill them out. File upload fields make it easy to collect resumes, portfolios, and other files through your forms. Additionally, you have the option to remove Commotion branding and add your own custom branding to personalize your forms.
Pros:
Easy configuration of form questions anytime
Send customized emails to respondents based on their form responses
Cons:
Slow customer support
Top Features
Form pagination
Password protection
Custom emails
Webhooks
Use Cases
Employee onboarding forms
Feedback forms
Contact us forms
Subscription forms
Job Application forms
Surveys
Pricing
Free plan available
Paid plan from $12/mo
Responsly
Responsly is an experience management platform specifically designed to help companies optimize their customer, employee, and user experiences. One of its popular integrations is Notion. It lets you create beautiful forms based on your Notion database and send responses to Notion automatically.
It is equipped with a simple, yet powerful visual editor to effortlessly create beautiful surveys, tests, and forms that people love responding to. Choose from over 25 different question types to engage your audience and use custom logic paths to ensure each respondent only sees relevant questions.
Responsly’s AI survey generator is meticulously engineered to streamline and simplify the process of creating comprehensive and effective forms. This feature takes into account the objective of the form, the target audience, and the type of data required, ensuring that the form is designed for maximum effectiveness.
One of the most powerful features of Responsly is its real-time analytics capability. This feature not only enables users to track responses as they come in, but also provides a deep analysis of the collected data.
With 62% of surveys opened on mobile devices, Responsly is optimized for phones and tablets, ensuring a smooth user experience. Responsly forms receive twice as many responses as other popular tools and boast an average satisfaction score of 98%.
Pros:
AI automatically generates surveys and forms from Notion databases
Built-in analytics
Cons:
Only 3 forms in the free plan
Top Features
Skip logic
25+ question types
Responsive
Calculator
Use Cases
Online order forms
Feedback forms
Quizzes
Request forms
Job Application forms
Surveys
Pricing
Free plan available
Paid plan from $49/mo
In conclusion
Hopefully, this guide has provided a useful introduction to the top form builders for Notion, available on the market. It's important to note that each form builder comes with its own set of advantages and disadvantages, making it difficult to provide general advice on which product to use. However, the majority of form tools offer a free plan or a free trial, allowing you to explore.
When deciding on the ideal form builder for your needs, consider the features and functionalities that align with your requirements and preferences. Take advantage of the free offerings to test out different tools and determine which ones show promise for your specific use case. Ultimately, the best approach is to give each tool a spin and make an informed decision based on your firsthand experience.
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