How to Use Find and Replace in Notion (2025 Guide)
Explore our detailed 2025 guide on using Notion’s find and replace feature. Discover keyboard shortcuts and troubleshooting tips to ensure smooth and efficient content editing in your workspace.
Notion’s find and replace feature lets you quickly locate specific text and relpace it with new content—ideal for bulk updates and quick corrections of typos or outdated terms.
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Keyboard shortcut to activate find and replace Windows: Press Ctrl + F Mac: Press CMD + F
Step-by-Step Guide
Navigate to your target Notion page using the sidebar or search function.
Activate the Find tool with a quick shortcut: - Windows: Ctrl + F - Mac: CMD + F
In the search box that appears, type the term you wish to locate. Notion will automatically highlight all matching instances. In the search box you will also see the number of instances.
Click the Arrow down icon to go the next instance and Arrow up to go the previous instance. Alternatively you can use Enter and Shift + Enter on the keyboard to locate the next and previous instance.
Click the Rotate/Replace icon next in the search field to open the replace box.
Enter your desired replacement text in the new input field.
Click the Replace or Replace All button to apply the changes across your page.
Finally, verify each replacement by searching for the new term using the same shortcut—this ensures all edits have been successfully implemented.
Tips, Best Practices, and Troubleshooting
Always duplicate your page or workspace before executing bulk changes to safeguard original data.
Double-check search terms to prevent accidental over-replacements or missed matches.
Use precise search terms and adjust case sensitivity settings to target exact text matches.
Test your find and replace on a small section first to ensure changes are correctly applied.
If the feature seems unresponsive, verify you’re using the correct keyboard shortcuts and refresh or reopen Notion.
Use undo (Ctrl/Cmd + Z) immediately if an error occurs, and re-run the process cautiously.
FAQs
What is the keyboard shortcut for finding text in Notion on Mac and Windows?
On Mac, use CMD + F; on Windows, use CTRL + F.
How do I access the find and replace tool in Notion?
Press CMD/CTRL + F to open the search box, then click the replace icon to access replacement options.
Can I replace text one by one instead of all at once?
Yes, you can use the navigation arrows to replace instances one at a time.
What should I do if Notion does not highlight my search term?
Verify the spelling, check for case sensitivity, and ensure you are on an editable page.
Is it possible to undo a find and replace action in Notion?
Yes, undo changes using CMD + Z on Mac or CTRL + Z on Windows.
Does Notion support regular expressions for pattern matching?
Not natively; for regex support, use external tools or scripts.
What precautions should be taken before performing bulk text replacements?
Always back up your page or database and test on a small portion first to avoid unwanted changes.
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