This comprehensive guide walks you through adding a new column in your Notion Kanban board (2025) using grouping properties. Explore customization techniques, and efficient card management.
Notion Kanban Boards help you group items and adding a new column/group on the board means adding a new option in the grouping property. This helps you customize your board to effectively track and manage your workflow.
Understanding Notion Kanban Board
In Notion Kanban boards, columns/groups represent groupings usually created from select or multi-select properties. Each column corresponds to an option in the chosen group property.
For example:
Let’s say there is a Tasks database with Board view grouped by Status Select property with options (To Do, In Progress, Done)
This grouping visually categorizes tasks by status, ensuring that all project and task stages are clearly organized for evolving needs.
Step-by-Step Guide to Add a Column
Open your existing Kanban board or create a new one by selecting or typing “/Board view” on a Notion page.
For example, if your status values are “To Do,” “In Progress,” and “Done,” and you want to add a “In Review” as a new group.
Method 1
Click on the (+) icon after the the last column/group on the board.
Add a “New group”
Click Done
Method 2
In your board, click on the three dotted icon (⋯) to open the database settings to locate the Group property (often a select or multi‐select field like “Status”).
Click on Properties > Status to edit the property
Add a new option to this property to create a new column.
FAQs
How to color code columns in Kanban Boards in Notion?
Click on the 3-dotted icon (•••) next to your column heading
Select a new option in Colors to change the color.
How to add cards in Kanban Boards in Notion?
Drag existing cards from other columns into the new column or add a new card.
Click the “+ New Page” button within the new column to add fresh cards.
Finally, rearrange the columns as needed by dragging the column header left or right, ensuring your board accurately reflects your workflow.
How to reorder column in Kanban Boards in Notion?
Easily rearrange columns by dragging and dropping their headers, ensuring your board accurately reflects your workflow.
How to hide/reveal column in Kanban Boards in Notion?
Click the options menu (•••) next to your column heading
Click on “Hide group” to hide the group.
How to sub group in Kanban Boards in Notion?
Click on the options menu (⋯) to open the database settings to locate the Sub-group property.
Select the property that you want to use to sub-group
What is a Notion Kanban board column?
A column in a Notion Kanban board represents a grouping of items based on a select or multi-select property value.
How do columns in a Notion Kanban board work?
Columns are automatically generated from the options of a property, organizing tasks into different groups.
What does the grouping property do in Notion?
It categorizes database items into groups, which appear as columns in the board view.
How can I add a new column to my Notion board?
Add a new option to the grouping property used for the board, and a new column will appear automatically.
Is it possible to rename columns after adding them?
Yes, you can rename a column by double-clicking its header and editing the title.
How do I reorder columns on a Notion Kanban board?
Simply click and drag the column header to rearrange the order of the columns.
Can I hide a column if it’s no longer needed?
Yes, you can hide a column by accessing the column options and selecting the 'Hide group' feature.
How do I add cards to a newly created column?
Click the '+ Create a new page' button within the column or drag existing cards into it.
What are some advanced customization options for columns?
You can apply sub-grouping, customize card display properties, and adjust visual layouts to better fit your workflow.
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